Privacy Policy

Updated May 25, 2018

We have adapted the Privacy Policy from Automattic, the parent company of WordPress, who made it available under a creative commons sharealike license.

1. Information We Collect

We only collect information about you if we have a reason to communicate with you about an event or provide information about the services we offer.

Information You Provide Us

We collect information through the following:

  • Website Contact Form: If you submit a request through the website, we collect your Name, Email Address, Phone Number, Company, and Event Details if provided.
  • Communication With Us: If you contact us via email, phone, or text, we collect your Name, Email Address, Phone Number, Company, and Event Details if provided.

Information Our Website Provider Collects Automatically

Our website provider (WordPress) collects some information automatically:

  • Log Information: Like most online service providers, WordPress collects information that web browsers, mobile devices, and servers typically make available, such as the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information.
  • Usage Information: WordPress collects information about your usage of our website to calculate how many people visit the website, for how long, and which pages.
  • Location Information: WordPress may determine the approximate location of your device from your IP address. WordPress collects this information to calculate how many people visit our website from certain geographic regions. WordPress may also collect information about your precise location via our mobile apps if you allow this through your mobile device operating system’s permissions.
  • Information from Cookies & Other Technologies: A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on websites and emails. WordPress uses cookies and other technologies like pixel tags to help identify and track visitors, usage, and access preferences. For more information about our use of cookies and other technologies for tracking, including how you can control the use of cookies, please see our Cookie Policy.

Visitors to WordPress Websites

WordPress processes information about visitors to its users’ websites, on behalf of their users and in accordance with their user agreements. WordPress encourages their users to post a privacy policy that accurately describes their practices on data collection, use, and sharing of personal information. If you’d like, you can read more about the data WordPress collects on behalf of their users in their Privacy Notice.

2. How And Why We Use Information

Purposes for Using Information

We use information about you as mentioned above and for the purposes listed below:

  • To communicate with you about your event;
  • To provide our services for your event;
  • To communicate with you about a future opportunity;
  • To further develop and improve our services; and
  • To measure, gauge, and improve the effectiveness of our marketing strategies.

Legal Bases for Collecting and Using Information

A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that:

  1. The use is necessary in order to fulfill our commitments to provide games and other activities for your event; or
  2. The use is necessary for compliance with a legal obligation; or
  3. The use is necessary in order to protect your vital interests or those of another person; or
  4. We have a legitimate interest in using your information to communicate with you about your event, provide our services for your event, communicate with you about a future opportunity, further develop and improve our services, and to measure, gauge, and improve the effectiveness of our marketing strategies; or
  5. You have given us your consent.

3. Sharing Information

How We Share Information

We DO NOT sell our clients’ private personal information.

We share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:

  • Subsidiaries, Employees, and Independent Contractors: We may disclose information about you to our subsidiaries, our employees, and individuals who are our independent contractors that need to know the information in order to help us provide our services or to process the information on our behalf. We require our subsidiaries, employees, and independent contractors to follow this Privacy Policy for personal information that we share with them.
  • Third Party Vendors: We may share information about you with third party vendors who need to know information about you in order to provide their services to us, or to provide their services to you. This group includes vendors that help us provide our services to you (like payment providers that process your credit and debit card information, fraud prevention services that allow us to analyze fraudulent payment transactions, postal and email delivery services that help us stay in touch with you, and customer chat and email support services that help us communicate with you), those that assist us with our marketing efforts (e.g. by providing tools for identifying a specific marketing target group or improving our marketing campaigns), and those that help us understand and enhance our services (like analytics providers). These vendors have their own privacy policies which are consistent with ours.
  • Legal Requests: We may disclose information about you in response to a subpoena, court order, or other governmental request.
  • To Protect Rights, Property, and Others: We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of Game Night San Diego, third parties, or the public at large.
  • Business Transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company, client information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, this Privacy Policy would continue to apply to your information and the party receiving your information may continue to use your information, but only consistent with this Privacy Policy.
  • With Your Consent: We may share and disclose information with your consent or at your direction.
  • Aggregated or De-Identified Information: We may share information that has been aggregated or reasonably de-identified, so that the information could not reasonably be used to identify you.

4. How Long We Keep Information

We generally discard information about you when we no longer need the information for the purposes for which we collect and use it and we are not legally required to continue to keep it.

5. Security

Information we collect is stored using well established third parties such as Google, Quickbooks, MailChimp, and Pipedrive who work very hard to protect information about you against unauthorized access, use, alteration, or destruction, and take reasonable measures to do so. In addition, we use Two Step Authentication when available.

6. Choices

You have several choices available when it comes to information about you:

  • Limit the Information You Provide: You may provide as much or as little information as you are comfortable providing.
  • Opt-Out of Communications: You may opt-out of receiving communication from us at anytime by sending us an email, calling us, or clicking the unsubscribe button in our promotion emails.
  • Set Your Browser to Reject Cookies: At this time, WordPress does not respond to “do not track” signals. However, you can usually choose to set your browser to remove or reject browser cookies before using our website, with the drawback that certain features of the website may not function properly without the aid of cookies.

7. Your Rights

If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (“GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

  • Request access to your personal data;
  • Request correction or deletion of your personal data;
  • Object to our use and processing of your personal data;
  • Request that we limit our use and processing of your personal data; and
  • Request portability of your personal data.

EU individuals also have the right to make a complaint to a government supervisory authority.

8. How to Reach Us

Game Night San Diego is based in San Diego, CA, USA. If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please contact us via email or phone.

9. Privacy Policy Changes

Although most changes are likely to be minor, we may change our Privacy Policy from time to time. You are encouraged to frequently check this page for any changes to the Privacy Policy.